Free template
Appliance repair estimate and invoice templates
Appliance repair charges a diagnostic fee, then flat-rate or parts-plus-labor for the repair. These spreadsheets come set up for that, with working totals, tax and deposit, and an example refrigerator not cooling: diagnosis and repair to start from.
Free, no sign-up. Works in Excel, Google Sheets and Apple Numbers.
What's in the template
The example line items for a refrigerator not cooling: diagnosis and repair. Prices are illustrative only; replace them with your own.
| Item | Qty | Unit | Unit price | Taxable | Line total |
|---|---|---|---|---|---|
| Diagnostic feeTrip and diagnosis, credited toward repair | 1 | ea | $95.00 | N | $95.00 |
| Evaporator fan motorOEM replacement part | 1 | ea | $118.00 | Y | $118.00 |
| Defrost thermostatOEM replacement part | 1 | ea | $42.00 | Y | $42.00 |
| Repair laborReplace parts, test cooling cycle | 1 | job | $165.00 | N | $165.00 |
| Diagnostic creditCredited on approved repair | 1 | ea | -$95.00 | N | -$95.00 |
| Subtotal (before tax) | $325.00 | ||||
| Deposit (0%) | $0.00 | ||||
| Balance | $325.00 | ||||
The spreadsheet adds sales tax on lines marked Y once you enter your rate, and has spare rows for more items.
How to use it
- 1Download the template. Download the appliance repair estimate or invoice (.xlsx). It opens in Excel, Google Sheets and Apple Numbers.
- 2Add your company and customer. Fill in the shaded company, customer and service-address cells, and set the document number and date.
- 3Replace the example lines. The example is a refrigerator not cooling: diagnosis and repair. Appliance repair charges a diagnostic fee, then flat-rate or parts-plus-labor for the repair. Change the items, quantities and unit prices to your own; line totals and the subtotal update automatically.
- 4Set tax and deposit. Mark each line taxable (Y) or not (N), enter your sales tax rate, and set the deposit percent (the example collects none, so the balance equals the total).
- 5Review terms and send. Edit the terms to match your policies, save a copy for the customer, and export to PDF to send.
Tips for appliance repair estimates
- Put the model and serial number in the job title. It saves a call when you order parts.
- Show the diagnostic credit as a negative line so the customer sees it applied.
- If a part needs ordering, send the estimate, take payment for the part as the deposit, and invoice the rest after the second visit.
Appliance repair terms included
- Parts carry a 90-day warranty and labor a 30-day warranty from the repair date.
- Manufacturer warranty repairs are billed to the manufacturer where the unit qualifies.
Plus standard validity and payment terms. Edit all of them to match your policies and local law.
FAQ
Appliance repair template questions
Have a question we didn't cover? Book a demo and ask a product specialist.
How do I show a credited diagnostic fee?
Keep the fee as a line and add a matching negative line for the credit. The total works out and the customer sees the credit.
Should I list part numbers?
Yes, in the description. It helps with warranty claims and repeat failures.
Do the formulas work in Google Sheets?
Yes. The line totals, subtotal, taxable amount, tax, deposit and balance use standard functions (SUM, SUMIF, ROUND, IF) that work in Excel, Google Sheets and Numbers.
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