Free template
Asphalt & paving estimate and invoice templates
Paving is priced per square foot or per ton of asphalt; sealcoating and striping per square foot or per stall. These spreadsheets come set up for that, with working totals, tax and deposit, and an example residential driveway overlay and sealcoat to start from.
Free, no sign-up. Works in Excel, Google Sheets and Apple Numbers.
What's in the template
The example line items for a residential driveway overlay and sealcoat. Prices are illustrative only; replace them with your own.
| Item | Qty | Unit | Unit price | Taxable | Line total |
|---|---|---|---|---|---|
| Mill or tie-in edgesButt joints at garage and street | 1 | job | $450.00 | N | $450.00 |
| Asphalt overlay, 2 in. compactedSurface mix, tack coat | 1,200 | sq ft | $3.25 | Y | $3,900.00 |
| Crack fillingHot-pour rubberized crack filler | 150 | lf | $1.50 | Y | $225.00 |
| Sealcoat, 2 coatsSand-filled sealer, squeegee and spray | 1,200 | sq ft | $0.28 | Y | $336.00 |
| MobilizationEquipment transport | 1 | ea | $350.00 | N | $350.00 |
| Subtotal (before tax) | $5,261.00 | ||||
| Deposit (30%) | $1,578.30 | ||||
| Balance | $3,682.70 | ||||
The spreadsheet adds sales tax on lines marked Y once you enter your rate, and has spare rows for more items.
How to use it
- 1Download the template. Download the asphalt & paving estimate or invoice (.xlsx). It opens in Excel, Google Sheets and Apple Numbers.
- 2Add your company and customer. Fill in the shaded company, customer and service-address cells, and set the document number and date.
- 3Replace the example lines. The example is a residential driveway overlay and sealcoat. Paving is priced per square foot or per ton of asphalt; sealcoating and striping per square foot or per stall. Change the items, quantities and unit prices to your own; line totals and the subtotal update automatically.
- 4Set tax and deposit. Mark each line taxable (Y) or not (N), enter your sales tax rate, and set the deposit percent (the example uses 30%).
- 5Review terms and send. Edit the terms to match your policies, save a copy for the customer, and export to PDF to send.
Tips for asphalt & paving estimates
- Use our sealcoat calculator for gallons and sand, then price per square foot here.
- Show mobilization separately; it's the reason small jobs cost more per square foot.
- For commercial lots, add striping lines per stall and per symbol.
Asphalt & paving terms included
- Fresh asphalt is soft for several weeks; avoid sharp turns and jacks.
- Sealcoat requires dry weather and temperatures within the manufacturer's limits.
Plus standard validity and payment terms. Edit all of them to match your policies and local law.
FAQ
Asphalt & paving template questions
Have a question we didn't cover? Book a demo and ask a product specialist.
Per square foot or per ton?
Homeowners understand square feet; commercial bids often use tons. Change the unit and rate to suit.
How often should a driveway be sealcoated?
Follow the sealer manufacturer's guidance and local conditions; many contractors recommend every few years.
Do the formulas work in Google Sheets?
Yes. The line totals, subtotal, taxable amount, tax, deposit and balance use standard functions (SUM, SUMIF, ROUND, IF) that work in Excel, Google Sheets and Numbers.
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