Free template
Irrigation estimate and invoice templates
Irrigation service is flat-rate per startup or winterization, with repairs per part and per zone. These spreadsheets come set up for that, with working totals, tax and deposit, and an example spring startup and zone repair to start from.
Free, no sign-up. Works in Excel, Google Sheets and Apple Numbers.
What's in the template
The example line items for a spring startup and zone repair. Prices are illustrative only; replace them with your own.
| Item | Qty | Unit | Unit price | Taxable | Line total |
|---|---|---|---|---|---|
| Spring startupTurn on, pressurize, run each zone, adjust heads | 1 | ea | $95.00 | N | $95.00 |
| Additional zonesOver 6 zones | 3 | zone | $8.00 | N | $24.00 |
| Replace spray headsPop-up spray with nozzle | 6 | ea | $22.00 | Y | $132.00 |
| Replace rotorGear-drive rotor | 2 | ea | $38.00 | Y | $76.00 |
| Valve repairDiaphragm and solenoid replacement | 1 | ea | $85.00 | Y | $85.00 |
| Controller programmingSeasonal schedule set | 1 | ea | $0.00 | N | $0.00 |
| Subtotal (before tax) | $412.00 | ||||
| Deposit (0%) | $0.00 | ||||
| Balance | $412.00 | ||||
The spreadsheet adds sales tax on lines marked Y once you enter your rate, and has spare rows for more items.
How to use it
- 1Download the template. Download the irrigation estimate or invoice (.xlsx). It opens in Excel, Google Sheets and Apple Numbers.
- 2Add your company and customer. Fill in the shaded company, customer and service-address cells, and set the document number and date.
- 3Replace the example lines. The example is a spring startup and zone repair. Irrigation service is flat-rate per startup or winterization, with repairs per part and per zone. Change the items, quantities and unit prices to your own; line totals and the subtotal update automatically.
- 4Set tax and deposit. Mark each line taxable (Y) or not (N), enter your sales tax rate, and set the deposit percent (the example collects none, so the balance equals the total).
- 5Review terms and send. Edit the terms to match your policies, save a copy for the customer, and export to PDF to send.
Tips for irrigation estimates
- Keep a base price for a set number of zones and add a per-zone line above that.
- Use the same template for winterizations by renaming the first line.
- Repair lines double as your parts list for restocking the truck.
Irrigation terms included
- Backflow testing, where required by your water utility, is quoted separately.
- Line breaks found below grade are repaired at the per-repair rate shown.
Plus standard validity and payment terms. Edit all of them to match your policies and local law.
FAQ
Irrigation template questions
Have a question we didn't cover? Book a demo and ask a product specialist.
How do I price systems of different sizes?
A base price covering a set number of zones plus a per-zone add-on, as in the example, handles every size.
Should I bundle startup and winterization?
A bundled season price is common. Add both lines and a discount line, or quote a single "Season service" line.
Do the formulas work in Google Sheets?
Yes. The line totals, subtotal, taxable amount, tax, deposit and balance use standard functions (SUM, SUMIF, ROUND, IF) that work in Excel, Google Sheets and Numbers.
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