Free template
Handyman estimate and invoice templates
Handyman work is priced by the hour with a minimum, or per task for common jobs. These spreadsheets come set up for that, with working totals, tax and deposit, and an example punch list: six small repairs to start from.
Free, no sign-up. Works in Excel, Google Sheets and Apple Numbers.
What's in the template
The example line items for a punch list: six small repairs. Prices are illustrative only; replace them with your own.
| Item | Qty | Unit | Unit price | Taxable | Line total |
|---|---|---|---|---|---|
| Trip and minimumFirst hour on site | 1 | ea | $125.00 | N | $125.00 |
| Additional laborPer hour after the first | 3.5 | hr | $85.00 | N | $297.50 |
| Hang TV mountStud-mounted, cable concealer | 1 | ea | $145.00 | N | $145.00 |
| Replace interior door hardwarePassage sets, supplied by customer | 4 | ea | $25.00 | N | $100.00 |
| Drywall patchPatch, texture and prime, up to 12 in. | 2 | ea | $95.00 | N | $190.00 |
| MaterialsFasteners, patch, caulk, primer | 1 | job | $48.00 | Y | $48.00 |
| Subtotal (before tax) | $905.50 | ||||
| Deposit (0%) | $0.00 | ||||
| Balance | $905.50 | ||||
The spreadsheet adds sales tax on lines marked Y once you enter your rate, and has spare rows for more items.
How to use it
- 1Download the template. Download the handyman estimate or invoice (.xlsx). It opens in Excel, Google Sheets and Apple Numbers.
- 2Add your company and customer. Fill in the shaded company, customer and service-address cells, and set the document number and date.
- 3Replace the example lines. The example is a punch list: six small repairs. Handyman work is priced by the hour with a minimum, or per task for common jobs. Change the items, quantities and unit prices to your own; line totals and the subtotal update automatically.
- 4Set tax and deposit. Mark each line taxable (Y) or not (N), enter your sales tax rate, and set the deposit percent (the example collects none, so the balance equals the total).
- 5Review terms and send. Edit the terms to match your policies, save a copy for the customer, and export to PDF to send.
Tips for handyman estimates
- Use per-task lines for jobs you do often and an hourly line for everything else.
- Write the customer's punch list into the job title so the invoice reads like their list, checked off.
- Keep materials as one taxable line unless a single item is expensive.
Handyman terms included
- Work requiring a licensed trade (electrical, plumbing, gas) is referred out where the law requires.
- Customer-supplied materials are installed as provided and are not warranted.
Plus standard validity and payment terms. Edit all of them to match your policies and local law.
FAQ
Handyman template questions
Have a question we didn't cover? Book a demo and ask a product specialist.
Hourly or per task?
Per task for repeatable jobs, hourly for unknowns. Combining both on one estimate, as the example does, is common.
Do I need a license?
Many states set a dollar threshold above which a contractor license is required, and some trades always need one. Check your state.
Do the formulas work in Google Sheets?
Yes. The line totals, subtotal, taxable amount, tax, deposit and balance use standard functions (SUM, SUMIF, ROUND, IF) that work in Excel, Google Sheets and Numbers.
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